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German Speaking Middle Office Administrator

Barcelona , Spain

Blu Selection

Mandatory:

English Proficiency

German Mother tongue

Company

Blu Selection

Employment type

Full time

Experience

Mid Level

DESCRIPTION

We are looking for a Middle Office Specialist to join our Shared Services Centre in Barcelona, where you will play a key role in supporting contractors and freelancers across Europe.

Your responsibilities and impact in this role will be:

Support the full contract lifecycle for contractors and freelancers, with a focus on Interim Management.
Prepare, review, and manage contracts, ensuring all documentation, work permits, and certifications are accurate.
Create and maintain candidate and client master data in ERP and other systems to ensure timesheets, invoicing, and reconciliation are accurate.
Support onboarding of contractors, guiding them through portals, pay slips, and invoicing procedures.
Handle client invoicing, including uploading invoices to portals, reconciling receivables, and managing self-billing processes.
Identify and resolve invoice discrepancies in collaboration with finance and collections teams.
Provide accurate and timely responses to candidate, client, and consultant queries.
Generate reports for business needs, including contracts, invoices, and reconciliation data.
Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.
Perform additional administrative or middle-office ad hoc tasks to support the team.

REQUIREMENTS

Skills, qualifications, and interests you need to succeed in this role:

Fluency in German and English is essential; additional EU languages, especially Spanish, are a plus.
1–3 years of experience (or more) in customer service, HR, back office, billing, or shared service center operations.
Proficiency in Excel and comfortable using systems such as Salesforce, Oracle, or other ERP tools.
Strong attention to detail, accuracy, and a solution-oriented mindset.
Excellent communication, organizational, and problem-solving skills.
Ability to work under pressure, manage deadlines, and adapt to changing priorities.
Team player with the ability to work independently and take initiative.

Invoice Handling jobs abroad

DESCRIPTION

REQUIREMENTS

SKILLS

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